2009 Annual General Meeting

Annual General Meeting: On November 3th at 7PM in the Upper Room of the old town hall, Bellingham Soccer will hold its annual meeting and elections. All soccer parents are invited to attend this important meeting. Without parent support, the Bellingham Soccer program would cease to exist. Please come to listen, and perhaps to help in the operation of the program. Positions Being voted upon Positions subject to election but available to anyone involved with Bellingham Soccer.

2008 BSA Officers

  1. President – Chip Maurer
  2. Vice-president – Brian Giffen
  3. Secretary – Rocky Edwards
  4. Treasurer – Ann Irons
  5. Referee Coordinator – Gordon Swanson
  6. Equipment Manager – open in 2008
  7. Field Coordinator – Scott DeFlaminio
  8. Instructional Program Director – Darrin Haug
  9. Girls in-Town Program Director – Jeff Bloom
  10. Boys In-Town Program Director – Scott Boyer
  11. Travel Program Director – Doug DeMeritt
  12. Coaching Director – open in 2008
  13. Field Scheduler – Doug DeMeritt
  14.  

Rough idea of positional responsibilities

President:

  • The contact of the organization to the town/parks department.
  • The contact to the schools, middle school and high school mostly as they have soccer teams.
  • Responsible for getting permits for the season, pictures, soccer day and any other event we need them for.
  • Runs the monthly meeting.
  • The person who makes sure the other directors have not missed any communications between them and makes sure joint director efforts go smooth.

Vice President:

  • Currently the face to the sponsor.
  • Responsible for running the travel try outs. (Fall and Spring)
  • Helps president in his duties

Secretary:

  • Takes notes at the meetings and publishes them to the board.

Treasurer:

  • Keeps records of all funds in and out of the organization.
  • Pays all the organizations bills and tracks money owed as credits to players if any.
  • Creates financial statement each month.

Instructional director:

  • Responsible for making sure the instructional coaches are chosen/recruited for each season
  • Makes sure the teams are formed and balanced. Currently by age and gender averaging but a draft could be held, though it would be a popularity contest and may not end up with balanced teams.
  • Makes sure the coaches are Cori’ed
  • Makes sure the nets are available for play and put away each week. I do it myself but could be delegated to coaches. We have been thinking about more portable nets which each coach would be able to take home.
  • Between director and equipment director, make sure instructional t-shirts are ordered and sponsor info to the printer on time.
  • Creates the game schedule
  • Obviously this person remains the contact to coaches during the season for events like soccer night and picture day etc.
  • Need to coordinate the picture day schedule with travel director and soccer day with the in-town directors.
  • Handle any week to week issue that may come up, usually very few.
  • I current handle buying the trophies for instructional and include the in-town orders in there as well, but this I do by choice.

In-Town Directors:

  • Responsible for making sure the in-town coaches are chosen/recruited for each season
  • Divide the league into the junior and senior groups based on age and head count.
  • Makes sure the teams are formed and balanced. This has been a draft for several years now so not much to do but arrange a time and place and have a list of players by age. Usually the director tries to grade the players then gets the coaches to fill in the gaps before starting the draft.
  • Makes sure the coaches are Cori’ed
  • Makes the game schedule and gets it to the referee director so referees will be there.
  • Between director and equipment director, make sure shirts are ordered for all new players.
  • Obviously this person remains the contact to coaches during the season for events like soccer night and picture day etc.
  • Need to coordinate the picture day schedule with other in-town director and soccer day with the instructional and other in-town director.
  • Handle any week to week issue that may come up, usually very few.

Travel Director:

  • Responsible for making sure the coaches are chosen and or recruited for each season. Not usually an issue as parents with kids committing to travel are more involved than other levels.
  • If there are not enough kids for a particular age group then teams may have to be combined, they coordinate this.
  • Responsible for registering all teams with BAYS and making sure the treasure knows how much to pay BAYS.
  • This person is the organization’s contact to BAYS.
  • Makes sure the coaches are Cori’ed
  • Makes the home game availability schedule and when the BAYS schedule comes out they get it to the referee director so referees will be there.
  • Between director and equipment director, uniforms ordered for all new players.
  • Obviously this person remains the contact to coaches during the season for events like picture day etc.
  • Need to coordinate the picture day schedule with instructional director.
  • Handle any week to week issue that may come up.

Referee Director:

  • Makes sure there are enough referees for the season and that they are all trained properly.
  • Makes the schedule for the referees based on how many needed for each of the scheduled in-town games and home travel games.
  • Submits time sheets, for lack of a better word, to the treasure so he can pay the refs.
  • Monitor the referees on occasion and handle any issue that may arise.

Player and Coach development:

  • Be the contact person to arrange MPS and other folks running training session for BSA.
  • Hunt for and report any interesting training or self teach websites etc they may think and player or coach may be interested in or benefit from.
  • Currently thinking they could be responsible for purchasing media to donate to the library related to soccer coaching and player training so they can be checked out.

Equipment Director:

  • Could be the one responsible for all t-shirt town shirt orders. Currently not the case but was in the recent past.
  • Inventories the balls, cones, flags, nets etc and recommends to the board when we need to order replacements and handles the ordering.

Field Coordinator:

  • In charge of laying out the fields each season trying to keep from ruining the common travel areas (goalie boxes mostly).
  • Responsible for lining the fields or making sure they get lined, basically every 2 weeks.

Field Scheduler:

  • Schedules fields for practice and games
  • Maintains permits for fields.